CRAVEN COUNTY SCHOOLS

DATA MANAGER - ELEMENTARY/MIDDLE/HIGH SCHOOL

POSITION DESCRIPTION

Position:  Data Manager - Part Time

Reports to:  Principal

Terms of Employment:  10 month, 11 month, 12 month work year

Pay Grade:  59

Nature of Work:

• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
• Communication skills to communicate with school personnel, students, parents, and outside agencies.
• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems. Manual skills for cleaning and minor repair of equipment.
• Ability to perform common arithmetical functions.
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
• Keeps information confidential.
• Needs limited supervision and is able to work independently and as a part of a team.
• Uses initiative in carrying out recurring assignments independently without specific instructions.
• Able to make decisions and solve problems with school data and information provided.

Qualifications:  High school diploma and a minimum of two years of experience with computer processing and data entry required. Associates Degree from a two year college or technical school preferred.

Essential Functions and Responsibilities:

• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.
• Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies.
• Employs the PowerSchool program to generate reports to satisfy the requirements of Craven County Schools, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.
• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving student's cumulative records. Prepares cumulative records for departing students. Withdraws Last Updated: June 2014 departing student from PowerSchool. Maintains files of arriving/departing students' cumulative records. Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year. Provides home room assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for newly enrolling students).
• Collects data for and prints marking period report cards.
• Requests cumulative records for new students and sends cumulative records upon request for exiting students. Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12: other clerical staff may be responsible for records duties at the discretion of the principal).
• Any other clerical duties as assigned by the principal.

Evaluation:  Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.

*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sec, race, color, religion, national origin, age or disability.

Your signature below indicates that you have read the above position description of the job for which you are being recommended. In addition, you are indicating that you are aware of the essential duties of the position and that you can perform the essential functions of the job. You agree to perform each of the

duties identified on this job description and understand that failure to perform any of the duties may lead to reprimand up to and including dismissal by the Craven County Schools Board of Education.

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