CRAVEN COUNTY SCHOOLS

NC Pre-K Coordinator

Position Description

Position:  NC Pre-K Coordinator

Reports to:  Executive Director of Elementary Education

Pay Grade: ADMIN II

Pay Range:$52,125.46 - $96,280.44

FLSA Status:  Exempt

Nature of Work

The North Carolina Pre-Kindergarten Program (NC PreK), funded by the North Carolina General Assembly, is a community-based pre-kindergarten initiative designed to prepare at-risk four year olds for success in school.  The NC Pre-K Coordinator is responsible for the administration and oversight of NC Pre-K to ensure contract compliance on the contract administrator and site levels.  The NC PreK Coordinator reports directly to the Executive Director of Elementary Education.

Duties and Responsibilities

Supervisory Functions:

• Supervise staff by displaying model behavior, maintaining open lines of communication and being clear about roles, responsibilities, and relationships
• Develop, review, and revise policies and procedures
• Ensure program requirements, policies, and procedures are effectively communicated and followed at all times
• Monitor service delivery regularly to ensure services of high quality
• Conduct performance evaluations according to established systems and policies
• Review timesheets, expense reports, and promptly address and resolve problematic issues
• Maintain staff by recruiting, selecting, orienting, and training staff
• Work with staff to develop professional development plans that include the attainment of higher education, annual training hours, and plan for implementing acquired knowledge
• As needed, provide guidance, technical assistance, and training to staff that fosters professional growth and delivery of high quality services
• Serve as the main point of contact for the NC Pre-K program and ensure the program meets programmatic and contractual requirements
• Oversee the coordination of NC Pre-K committee meetings and provide guidance and recommendations to the NC Pre-K committee regarding programmatic, fiscal, and contractual matters.
• Work in conjunction with other departments to manage the NC Pre-K budget to include the administrative and service budgets with the goal of ensuring that all available funding is utilized
• Supervise the ongoing recruitment and retention of NC Pre-K Children through the application, eligibility screening, prioritization, and enrollment processes
• Oversee the ongoing recruitment of NC Pre-K sites through the site application and selection processes
• Provide supervision for the development and maintenance of the NC Pre-K plan, NC Pre-K App and NC Pre-K kids database systems
• Ensure the maintenance of high quality learning environments by providing oversight to the coordination of training and technical assistance to NC Pre-K sites
• Serve as the lead staff expert and resource on school readiness and collaborate with community partners to ensure successful school experiences upon entering kindergarten
• Serve as an agency representative during onsite visits; speak at various meetings, associations, classes and workshops to recruit childcare facilities to receive services
• Coordinate and conduct the evaluation and monitoring of NC Pre-K sites to ensure contract compliance and adherence to programmatic guidelines
• When applicable, enter and maintain programmatic data
• When applicable, compile and input data for services and required reports
• Run and review data reports for program oversight and staff supervision purposes
• Use data to inform practices and make improvements when needed
• Attend committee meetings and participate in community events
• Responsible for other duties as assigned by supervisor

Essential Functions

1. Provides input into department/division objectives/long range plans; assures all goals are met in areas of responsibility; provides input into annual work plans, programs, staffing requirements, equipment requirements, and related budgets, as appropriate; acknowledges and abides by all established policies and procedures.
2. Assures the technical and/or professional expertise of subordinates; assures participation in all required training programs; encourages individual career development.
3. Creates and maintains an atmosphere conducive to good employee/management relations; recognizes the rights of individual employees; addresses problems affecting employee/management relations.
4. Assures the productivity and quality of work for all areas of responsibility; identifies/recognizes/analyzes problems; selects and implements. sound/timely/effective solutions; promotes participation, cooperation, and teamwork; adjusts leadership style to individual, group, and/or situation needs.
5. Responds to concerns/complaints (internal and/or external) in a professional/timely manner; communicates concerns/complaints to immediate supervisor, when appropriate; maintains composure at all times.
6. Review the performance of staff to encourage growth and development; provides on-going feedback with frequent contact with employees.
7. Performs timely employee reviews in accordance with district’s policies.
8. Prioritizes work, based upon project requirements, to ensure effective utilization of available resources; anticipates needs; provides accurate and timely reports in all areas of responsibility.
9. Interacts with other departments and/or providers of service; assures information that affects other employees/providers is communicated to the proper recipients.
10. Takes initiative to accomplish goals; demonstrates ability to learn the job; and maintains appropriate skills for the position.

Knowledge, Skills, and Abilities

• Knowledge of early childhood assessment tools, early childhood education best practices, and applicable NC child care licensing rules and regulations.

• Ability to make decisions and to take action within the boundaries of the position.

• Capacity to accept and follow through on assigned responsibilities with minimal guidance.

• Ability to establish and maintain effective working relationships with District supervisors, peers, child care providers, parents, community agencies, and other resources.

• Ability to maintain confidentiality of information in the performance of duties

• Possesses strong interpersonal skills that allows for appropriate interaction with personnel in the state, in the community, and within the agency

• Ability to communicate and express ideas clearly and concisely, verbally and in writing, and to plan and execute work effectively within a specified time frame

• Ability to foster an environment that minimizes consequential errors;

• Superior organizational skills, with capacity to provide assistance in educational program development and evaluation; demonstrates ability to perform rating scale and technical assistance visits;

• Ability to carry out functions with minimal supervision

Certification and Licensure Requirements

• Masters in School Administration or Masters in Early Childhood Education, Elementary Education, Human Services, or other related field.
• Minimum three to five years’ related work experience with at least two years’ experience supervising staff; prefer experience working in school administration.
• Computerized database experience
• Budget and contract management experience 
• Valid NC Driver’s license

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Special Requirements

In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.