CRAVEN COUNTY SCHOOLS

HUMAN RESOURCES LICENSURE SPECIALIST

POSITION DESCRIPTION

Position: Human Resources Specilaist

Reports to: Assitant Superintendent of Human ResourceServices
Terms of Employment: 12 months

Pay Grade:     69

Pay Range:     $3,469 - $5,967

FLSA Status:   Non-exempt

Nature of Work

To provide appropriate licensure for employees, assure compliance with state legislation pertaining to licensure requirements, and maintain confidentiality of personnel records.

Education and Experience

• Bachelors degree or equivalent combination of course work and
• Three to five years of work experience in a related field with considerable office experience in a school district (preferably in Human Resources).
• Effective communication and computer
• Knowledge and understanding of rules and regulations as they apply to teacher certification and other personnel.
• Knowledge of all licensure laws, policies, and procedures.
• Demonstrate functional knowledge of HRMS and PowerSchool Applicant Tracking/Records

 Certification and Licensure Requirements (if applicable):

 Essential Functions/Typical Tasks

• Follow all rules, policies and procedures of Craven County Schools, along with state and federal regulations pertaining to personnel issues
• Work cooperatively in team setting to assure efficient and smooth administration of licensure procedures
• Meet with all newly hired licensed personnel to ensure updated and valid North Carolina Teaching License
• Request NC Teacher License for new employees
• Utilize HRMS program for processing all certified employees; assuring all necessary data
• Process all license requests for employees to include renewing, converting and extending licenses, adding license area, adding experience, applying for graduate pay, etc.
• Handles requests for licenses to add or delete areas, clear provisional, report course work or Pearson/Praxis/edTPA/PPAT scores, or add experience
• Assist with requirements for Educator Prep Programs for Residency
• Maintains frequent communication with personnel from Educator Prep Programs
• Maintains information for teacher certification and verify licensure requirements
• Inform teachers of their requirements through emails, letters and phone calls
• Verify applicants are HQ and have correct area of licensure before hiring and Transcript evaluation.
• Participate in professional development/training to meet state and local requirements
• Monitor and updates licensure records and maintain a licensure file as part of the personnel file.
• Work collaboratively with payroll to resolve any audit exceptions
• Coordinate the implementation of New Teacher Orientation.
• Prepare local and state reports such as the Beginning Teacher Report, the Teacher Turnover Report and all LicSal reports.
• Maintain information for teacher certification and verify licensure requirements in a timely manner.
• Assists the Assistant Superintendent/Director with special projects as needed such as Teacher of the Year/Principal of the Year.
• Performs a variety of related tasks as required.
• Perform related duties and responsibilities as requested by the Assistant Superintendent of Human Resources
• Exercises confidentiality in personnel matters

Must be able to:

• Prepare, read and comprehend a variety of job related forms, reports, spreadsheets,  records, documentation and correspondence 
• Understand and conform to all rules of punctuation, grammar, diction and style
• Speak to individuals or groups of people with poise, voice control and confidence
• Respond adequately to inquiries or complaints
• Write using standard convention in all languages required by the job
• Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
• Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
• Communicate effectively and efficiently using whatever communication device or system is required
• Deal with people beyond giving and receiving instructions
• Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
• Be sensitive to cultural differences among individuals and groups of persons
• Operate a motor vehicle
• Operate/use a variety of automated office machines and other office equipment

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Special Requirements

In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.