Nature of Work

The Transportation Parts/Cost Clerk position is responsible for managing all aspects of inventory control. This includes preparing/processing invoices and purchase orders, stocking, and issuing automotive truck and bus repair parts. This position must comply with the processes, procedures, and guidelines set by DPI Transportation Services to manage inventory control. This position involves maintaining accurate ?nancial records, budget analysis, and expenditure projections.

Essential Functions and Responsibilities

Responsible for daily data entry of Preventative Maintenance, Corrective Maintenance, and 30- Day Inspection work orders on entire bus ?eet, to include: parts, labor, mileage, service performed, and technician performing
Monitor repair parts, fuel, and tires inventory to make purchasing decisions for inventory
Obsolete parts from inventory based on usage data and contact the DPI Field Consultant to place items for sale through State
Report to State Surplus the recycling of automotive ?uids for
Submit requisitions for purchase orders in NC eProcurement for Transportation Services’ purchasing
Receive purchases, verify shipments against the invoice for
Label parts with corresponding DOT (Dept of Transportation) numbering
Input parts, fuel, and tires into inventory via SAP/BSIP following the processes set by
Process invoices for payment and submit to the district Finance
Maintain Transportation Services budget
Report budget analysis and projections to the Transportation
Request transfer of funds between budget codes as
Request quotes for contracted repairs and
Reconcile monthly Purchase Card reports and submit to the district Finance
Input local vehicle and service truck mileage into SAP/BSIP to ensure proper Preventative Maintenance orders are
Input daily fuel consumption into SAP/BSIP.
Manage ?eet fuel cards and reconcile monthly statement with fuel
Process and ship oil sample submissions for analysis reporting to the Shop
Monitor fuel dispensing equipment at Transportation Services, and all three district high schools for proper Schedule repairs and maintenance as needed.
Prepare and submit annual Equipment and Fuel Contingency reports to DPI Transportation
Conduct physical inventory Resolve inventory discrepancies and input ?nal count into SAP/BSIP for reporting to DPI.
Maintain organization of parts and materials to adequately assist technicians in obtaining the parts and materials needed for bus maintenance and
Other duties as assigned by the Transportation

Knowledge, Skills, and Abilities

Possess strong data entry and computer skills including Microsoft Word and
Demonstrate effective written and verbal communication
Ability to plan, prioritize, and execute duties with little
Ability to multitask in a fast-paced
Extensive working knowledge of accounting and inventory
Ability to gather, analyze, and present
Working knowledge of record keeping and
Ability to operate forklift

Education and Experience

High School Diploma with Associate’s Degree in business related ?eld

Special Requirements

Business Systems Information Portal (SAP/BSIP) experience
Knowledge of automotive/truck/bus mechanical operations a

Physical Requirements

Physical ability to exert up to 50 pounds of force occasionally and dexterity to perform the duties and responsibilities of the
Must be able to stoop, kneel, reach, climb, pull and
Requires handling auto/truck/bus parts and minimum occasional exposure to automotive/diesel

*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.